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Historically Underutilized Business Plan

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Statement of commitment

The Texas A&M Engineering Extension Service (TEEX) remains committed in making a good-faith effort to assist Historically Underutilized Businesses (HUB) in the procurement process in accordance with the goals and statutes established by the State.

The TEEX procurement process is administered by the Texas A&M University Department of Strategic Sourcing & Purchasing Services for purchases over $5,000. The agency works closely with the Department to ensure that qualified HUBs are included in bidders’ lists for purchases over $5,000. For purchases $5,000 and under, the utilization of HUB firms by TEEX personnel is encouraged to the maximum extent possible.

The Texas A&M System Office of Facilities, Planning & Construction will solicit HUBs for construction contract opportunities on behalf of the agency. TEEX will receive HUB credit for construction HUB subcontracting expenditures.

Goal of the TEEX HUB program

The goal of the TEEX HUB Program is to include qualified HUBs in the procurement participation goals in accordance with the rules established by the Texas Procurement and Support Services (TPASS). The agency HUB goal for Fiscal Year 2013 is 17 percent.

Administration of the TEEX HUB program

TEEX will administer its HUB Program in accordance with applicable State of Texas laws and statutes, The Texas A&M System policies and regulations, and the HUB Performance Improvement Plan (HPIP).

The TEEX HUB plan for fiscal year 2013

Internal plans and activities

  • HUB communication and training

    • The HUB Coordinator will continue to communicate to TEEX personnel the agency’s semi-annual and annual HUB percentage.
    • The HUB Coordinator will continue to generate and distribute a monthly HUB participation report to the agency director, division directors, administrative offices and the TEEX HUB Advisory Committee for their review and action.
    • The HUB Coordinator will conduct meetings and/or training for TEEX staff to educate and promote the HUB program and vendor diversity.
    • The HUB Coordinator will attend Purchasing and/or HUB training workshops sponsored by Texas A&M University, Texas A&M System or by the State. 
    • After exhibiting at HUB Vendor Forums, the HUB Coordinator will communicate HUB vendor contact information with the products and services they offer to the HUB Advisory Committee.
    • The TEEX HUB web page will be updated to include HUB-related activities and information to support the HUB program.
    • The HUB Coordinator will coordinate through its web page, newsletter or by email any HUB-related activities and efforts.
    • All new TEEX employees must take the required System HUB Purchasing online training.
  • HUB identification

    • The HUB Coordinator will distribute information to TEEX staff regarding certified HUB vendors and the types of services and commodities that HUB vendors provide.
    • The HUB Coordinator will contact those HUB vendors they do business with and notify them of their HUB expiration and encourage and assist with recertification.
    • The HUB Coordinator will analyze expenditures by division and communicate suggestions for increased HUB participation.
    • The HUB Coordinator will identify new Texas vendors that TEEX is doing business with and will provide information regarding the HUB program and certification.
    • The HUB Coordinator will provide TEEX divisions with access to a report by vendor ethnicity and gender.
    • The HUB Coordinator will assist and respond to requests from TEEX personnel in locating HUB vendors by utilizing the TPASS Centralized Master Bidders’ List (CMBL) directory to search for HUB vendors to solicit bids for purchases.
    • The HUB Coordinator will review division requisitions over $5,000 and submit a list of suggested HUB vendors to TAMU Strategic Sourcing & Purchasing Services.
  • HUB performance monitoring

    • The HUB Coordinator will assist divisions in setting their division HUB percentage goal. HUB efforts will be reviewed with divisions as needed.
    • The HUB Coordinator will continue to generate HUB participation reports by division on a monthly basis. The HUB Coordinator will review HUB reports with the HUB Advisory Committee.
  • HUB specialized forums

    • The HUB Coordinator will continue to schedule and coordinate diverse specialized forums for HUBs to display their goods and services to TEEX divisions.
    • The HUB Coordinator will collaborate with other TAMUS components to co-host specialized vendor forums.

External plans and activities

  • Participation in state activities and group initiatives

    • The HUB Coordinator will participate, whenever possible, in activities conducted by the State or an agency of the State that promotes the inclusion of minority and/or woman-owned businesses. Such activities include the HUB Discussion Group, HUB Outreach Subcommittee and the Texas Universities HUB Coordinators Alliance.
  • Develop partnerships with other system members

    • Participate, whenever possible, in activities that promote economic opportunities for HUBs. TEEX will share costs, information and other resources with other System members or other state agencies to conserve resources.
    • The HUB Coordinator will coordinate, facilitate, and participate in promoting the mentor-protégé program cooperatively with System members.
  • Provide certification assistance

    • The HUB Coordinator will assist qualified vendors by providing forms, answering questions and reviewing HUB certification applications.
  • Post bid opportunities

    • The HUB Coordinator will notify the Texas A&M University Department of Strategic Sourcing & Purchasing Services of the TEEX 17 percent HUB goal for Fiscal Year 2013. The agency will work cooperatively with the Department to provide procurement opportunities to HUB vendors and post bid opportunities. TEEX will provide information to minority business organizations through a web page that contains links to available procurement opportunities.
    • When the agency is entering into a procurement contract with an expected value of $100,000 or more and if there are probable subcontracting opportunities, the HUB Coordinator will work cooperatively with the Texas A&M University Department of Strategic Sourcing & Purchasing Services and attend pre-bid meetings, as scheduled, to review the scope of work and explain the HUB Subcontracting Plan to vendors
  • Outreach activities

    • Interact with minority trade organizations, chambers of commerce, and small business development centers to answer questions and provide HUB information.
    • The HUB Coordinator will attend and exhibit at Economic Opportunity Forums, Spot Bid Fairs and participate in events that promote diversity and economic opportunities for HUB vendors.
    • The HUB Coordinator will identify and participate, whenever possible, in activities provided by the State or an agency of the State that promote the inclusion of minority-and/or woman-owned businesses, such as the HUB Discussion Workgroup and the Texas Universities HUB Coordinators Alliance.
    • The HUB Coordinator will collaborate with other TAMUS components with the TAMUS Cooperative Mentor-Protégé Program to identify and match prospective mentors and protégés to co-sponsor and facilitate agreements.
    • The HUB Coordinator will promote the HUB program by advertising in minority and woman-owned magazines, newspapers, brochures and/or catalogs.

Contact information

For more information concerning the TEEX HUB Program, please contact:

Yvette Tschirhart

HUB Coordinator
Phone: (979) 458-6794
Email: Yvette.Tschirhart@teex.tamu.edu

Dan Gray

Associate Agency Director/CFO
Phone: (979) 458-6902
Email: Dan.Gray@teex.tamu.edu


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