TEEX Rules and Administrative Procedures

TEEX Rules and Standard Administrative Procedures (SAPs) are used to communicate the responsibilities, procedures, and practices that guide the operations of the Agency.  These rules and procedures must be reviewed in conjunction with related Texas A&M System Policies and Regulations.
 
This webpage is under construction. If you need a copy of a SAP that is not posted please contact TEEX Risk and Compliance.
 
*Currently under review for potential revisions


Table of content

​Last Modified:

​01. Governance

​ ​ ​
​01.01.01.N0.01​SAP​Development and Publication of Agency Rules, SAPs, Procedures, Manuals and Forms​04/24/2019

​02. Organization of System

​ ​ ​
​02.04.99.N0.01​SAP​Legal Basis and Administrative Structure​02/5/2019

​07. Ethics

​ ​ ​
​07.03.01.N1​Rule​Political Campaign Events on Property under the Control of the Texas Engineering Extension Service​05/29/2019

​08. Civil Rights Protections and Compliance

​ ​ ​
*​08.01.01.N1​Rule   
​Civil Rights Compliance​08/26/2016

​11. Centers, Degrees and Programs

​ ​ ​
​11.99.99.99-1​SAPCertificates​​03/10/2011

​13. Students ​ ​ ​

​13.99.99.99-3​SAP​Course Attendance​01/09/2019
​13.99.99.N0.04​SAP​Participant Compliant and Appeal Process​07/23/2019

​15. Research Programs

​ ​ ​
​15.01.01.N0.01​SAP​Facilities and Administration Recovery Distribution​03/27/2019
​15.01.01.N0-03​SAP​Sub-Award of Sponsored Projects ​03/29/2018
​15.01.01.N0.04​SAP​Research Administration​01/15/2019
​15.01.04.N0.02​SAP​Time and Efforts Reporting​10/20/2015
15.02.99.N1
​Rule​Export Management and Compliance Program (EMCP)​01/14/2019
15.02.99.N1.01​SAP​Export Management and Compliance Program​10/19/2018

​17.    Intellectual Property

​ ​ ​
​17.01.99.01-1​SAP​Intellectual Property (IP) Protection Program​8/30/2011
​17.01.99-N0.01​SAP​Curriculum Development​01/30/2014

​21. General Finance

​ ​ ​
​21.01.02.N0.01​SAP​Revenue Controls​06/06/2014
​21.01.02.N0.02​SAP​Payment Collection
​09/28/2015
​*21.01.02.N0.03​SAP​Credit Card Processing
​09/28/2015
​21.01.03.N0.01​SAP​Travel​03/13/2017
​21.01.03.N0.02​SAP​Temporary Working Funds
​10/20/2015
​21.01.04.N0.01​SAP​Extension of Credit
​08/18/2015
​21.01.04.N0.02​SAP​Receivables - Past Due Accounts
​08/18/2020
​21.01.09.N0.01​SAP​Property Acquisition, Responsibility, and Accountability
​08/31/2017
​21.01.12.N0.01​SAP​Purchase of Food
​11/02/2015
​21.01.12.N0.02​SAP​Purchase of Alcohol
​11/02/2015
​21.04.01.99.1​SAP​Control of Fraud, Waste, & Abuse
​05/15/2011
​21.05.01.N0.01​SAP​Gifts, Donations, Grants and Endowments​01/15/2019
​21.99.04.N1​Rule​Disposition of Abandoned and Unclaimed Personal Property​10/28/2012
​21.99.99.99-1​SAP​Delivery Records Procedures​09/30/2010
​21.01.99.99-1​SAP​E-Commerce​05/01/2018

​24. Risk Management

​ ​ ​
​24.01.01.N0.02​SAP​Bloodborne Pathogens​12/13/2021
​24.01.01.N0.03​SAP​Hazard Communication​12/13/2021
​24.01.01.N0.04​SAP​Safety of Visitors, Children and Minors​05/29/2025
​24.01.01.N0.05​SAP​Safety Inspections​01/05/2022
​24.01.01.N1-01​SAP​Environmental Health and Safety Program​01/02/2018
​24.01.02.99-1​SAP​Worker's Compensation ​06/10/2008
​24.01.02.99-2​SAP​Early Return to Work​05/20/2008
​24.01.06.N1​Rule​Programs for Minors
​11/01/2024
​24.01.07.N0.01    ​SAP​Unmanned Aircraft Systems​10/14/2017

​25. Expenditures of Funds

​ ​ ​
25.06.01.N1​Rule​Historically Underutilized Business (HUB) Program​07/06/2017
25.07.99.N1​Rule​Contract Administration​08/27/2019
​25.07.01.N0.01​SAP​Contracts​01/11/2019
​25.07.01.N0.02​SAP​Delegation of Authority for Contract Administration​01/11/2019
​25.07.03.N0.01​SAP​Purchasing​11/24/2015
​25.99.09.99-3​SAP​Cellular Communication Devices and Services​12/03/2014
​25.99.99.N1-02​SAP​Agency Funded Efforts​01/20/2012

​26. Tuition and Fees

​ ​ ​
​26.01.99.N0.01​SAP​Transfers, Cancellations, Refunds, and No Shows​07/12/2013

​27. Financial Planning and Budgeting

​27.02.99.99-1​SAP​Legislative Budget Board Performance Measures​09/01/2006

​29. Information Resources

​ ​ ​
29.01.01.N1​RuleInformation Resources​​05/08/2019
​29.01.02.N0-1​SAP​Software Licensing & Installations
​04/25/2018
​29.01.03.99-1​SAP​PC Management & Security
​07/20/2017
​29.01.03.N0.01​SAP​Information Security Program​05/04/2018
​29.01.03.N0.04​SAP​Information Classification05/04/2018
​29.01.03.N0.05​SAP​Information and Service Responsibilities​05/04/2018
​29.01.99.01-08​SAP​Information Resources -Email & Electronic Communications03/02/2018
​29.01.99.01-13​SAP​Network Configuration and Wiring03/22/2018
​29.01.99.99-1​SAP​Information Systems Owners09/17/2012
​29.01.99.99-2​SAP​IT Hardware & Software Purchasing ​05/01/2018
​29.01.99.99-6​SAP​Committee on Information Technology​08/03/2016
​29.01.99.N0-02​SAP​Acceptable Use​04/30/2018

​31. Compensation and Benefits

​ ​ ​
​31.01.08.N1​Rule​Merit Salary Increase​02/01/2019
​31.01.01.N0.01​SAP​Compensation Administration​04/08/2014
​31.01.01.N0.02​SAP​Compensation Administration: Employment Resulting in Extra Pay TEEX​10/21/2013
​31.01.07.N0.01​SAP​Direct Deposit of Payroll Payments​10/05/2012
​31.01.09.99-1​SAP​Overtime/Compensatory Time​06/01/2008
​31.02.13.N0.01​SAP​Wellness Programs TEEX​11/30/2016
​31.03.03.N0.01​SAP​Vacation​02/07/2014
​31.03.02.N0.01​SAP​Sick Leave​10/07/2015
​31.03.03.N0.01​SAP​Leave of Absence with Pay​10/05/2012
​31.03.04.N0.01​SAP​Leave of Absence without Pay​10/05/2012
​31.03.05.N0.01​SAP​Family and Medical Leave​10/05/2012
​31.03.06.N0.01​SAP​Military Leave and Service​10/05/2012
​31.05.02.99-1​SAP​External Employment​10/20/2017
​31.06.01.N0.01​SAP​Sick Leave Pool Administration​10/25/2012
​31.99.01.99-01​SAP​Employees as Students​10/20/2017
​31.99.01.99.-1​SAP​Educational Release time Program​05/22/2009
​31.99.02.99-1​SAP​Employee Awards and Recognition​02/12/2012
​31.99.99.99-1​SAP​Timekeeping for Declared Holidays, Early Release or Emergency Leave​06/10/2008
​31.99.99-N0.02​SAP​Payroll Procedures​01/11/2013

​32. Employee Relations

​ ​ ​
32.01.02.N1​Rule​Complaint and Appeal Process for Nonfaculty Employees​10/15/2013
​31.01.02.N1.01​SAP​Complaint and Appeal Process​10/15/2013
​32.02.021.99-01​SAP​Performance Management Program​10/20/2017
​32.02.012.N0.02​SAP​Discipline and Dismissal​07/01/2016

​33. Employment, Standards of Conduct

​ ​ ​
33.99.14.N1​Rule​Criminal History Record Information - Employee and Applications​07/09/2019
​33.03.99.N0.01​SAP​Nepotism​02/28/2014
​33.04.99.99-1​SAP​Use of System Property, Telecommunication Services, and System Resources​08/23/2011
​33.04.99.N0.01​SAP​Use of TEEX Vehicles and State Fleet Cards​11/12/2015
​33.05.02.99-1​SAP​Employee Training​10/20/2017
​33.06.01.N0.01​SAP​Flexible Work Arrangements​02/24/2017
​33.99.01.N0.02​SAP​Employment​02/01/2013
​33.99.03.99-1​SAP​Performance Evaluations​09/14/2011
​33.99.04.N0.01​SAP​Promotion, Transfer, and Voluntary Moves​10/09/2015
​33.99.14.01-1​SAP​Criminal History Record Information Checks - Employees and Applications​05/04/2012
​33.99-15.99-1​SAP​Reduction in Force​07/08/2011
​33.99-16.99-01​SAP​Contract Workforce (Independent Contractor)​01/15/2019

​34. Safety of Employees and Students

​ ​ ​
34.05.99.N1​Rule​Tobacco Free Environment​09/06/2013
​34.06.02.N1​Rule​Carrying Concealed Handguns on TEEX Property​06/17/2016
34.02.01.N1​Rule​Drug and Alcohol Abuse​07/15/2019
​34.02.01.N1.01​SAP​Substance Abuse Prevention and Post Accident Testing for DOT regulated ​07/30/2010

​61. Information and Communications

​ ​ ​
​61.01.02.01-2​​SAP​Student Management System (SMS) Access and Privilege Data Entry
​03/10/2011
​61.01.02.99-1​SAP​TEEX Directory Information (FERPA)​12/01/2009
​61.01.22.99-3​SAP​Public Information Act (PIA)​09/30/2010
​61.01.02.N0.01​SAP​Student Management System (SMS) owner​01/07/2016
​61.99.01.N01.01​SAP​Records Retention​10/15/20158
​61.99.01.N0-01​SAP​Electronic Document Verification​03/22/2018
​61.99.99.99-5​SAP​Use of Logos and Written References ​10/12/2009
​61.99.99.99-6​SAP​Purchase of Printed Materials​03/01/2010
​61.99.99.99-1​SAP​Agency Visits​02/05/2010

​Other

​ ​ ​
​99.99.99.99-1​SAPCourse Feedback Survey​​12/19/2006
​99.99.99.99-2​SAP​Course Numbering Scheme
​09/01/2006
​99.99.99.N0.03​SAP​Cooperative Learning Centers and other similar Entities (CLCs)
​06/30/2003

© Copyright 2019 Texas A&M Engineering Extension Service
A member of the Texas A&M University System
Ver.1.2015.0204