It is the participant’s responsibility to make their accommodation needs known and to provide the appropriate documentation to support the need for the accommodations.
Federal law requires that instructors make reasonable adjustments to accommodate the needs of participants with disabilities to provide equal training access and avoid discrimination. In providing an adjustment, TEEX does not have to eliminate or lower essential requirements, make modifications that would result in a fundamental alteration of programs or activities or impose an undue burden on the institution.
Participants should fill the Accommodation Request Form online and may be asked to provide the following:
Documents supporting your disability needs:
- The documentation should provide information on the impact of the disability so that appropriate accommodations can be identified.
- Documentation may include assessments, reports, and/or letters from qualified evaluators, professionals, or institutions. Common sources of documentation are health care providers, psychologists, diagnosticians, and/or information from a previous school (e.g., accommodation agreements/letters, 504, IEP, or ARD documents).
How do I submit the form and supporting documents?
The supporting documents can be submitted in person, delivered by mail, or faxed.
We do not recommend sending medical documentation through e-mail. If you want to send in documentation electronically, we recommend using an encrypted file share service. You may request an encrypted link to upload your documents by email to firstname.lastname@example.org.
Important COVID-19 Information: While the agency is minimizing in-person interactions and activities, it is recommended that documentation NOT be sent by mail since staff access to this communication medium may be limited. Staff is also not currently available for in-person drop off at this time. For now, sending documentation electronically is the best method.
200 Technology Way
College Station, TX 77845
Texas A&M Engineering Service (TEEX)
Strategic and Education Services (SES)
PO Box 40006
College Station, TX 77842
When to submit the request and documentation?
Requests can be made at any time before or during a course, but it is recommended that to initiate a request 2-3 weeks prior to the start of the course. Advance notice of the need for an academic adjustment can help to ensure that there is adequate time to review the request and determine each request on a case-by-case basis.
I submitted the form and documentation, what’s next?
Appropriate accommodations are determined by Student Services and the participant based on the documented needs, previous accommodations, and functional limitations of the participant. A participant will receive a Letter of Accommodation (LOA) listing approved accommodations.
The participant is responsible for delivering the accommodations letters generated with Student Services to the instructors. Participants are encouraged to meet with their instructors to discuss their testing and other accommodations and to answer any questions the instructors may have.
In the event the accommodations are not meeting the participant’s needs, or the accommodations are not being met by the instructor, it is the participant’s responsibility to contact Student Services to discuss the situation.
Will I be provided the same accommodations for my licensing exam?
Licensing or certification entities typically need to review and approve testing accommodations separately from TEEX. Accommodations allowed by TEEX for a class or training may differ from those allowed by the licensing entity. You should contact the licensing entity directly for more information.
Participants wishing to appeal a decision related to eligibility for accommodation or the reasonableness of an accommodation request may submit an appeal through the Ethics and Compliance Office.”